Document Scanning
Purpose of Document Scanning
Comprehensive, high-tech scanning services from imageX help you create a digital filing system that can transform your workplace into a remote office or access anywhere on the go. Digitizing paper documents through digital scanning helps eliminate paper clutter, replace bulky filing cabinets to save space or money, increase data security, and optimize your company’s operations to a more efficient way to access your important information anywhere.
Your project is handled by our team of professionals, with years of expertise in the document imaging industry. The team is required to have a clear background, and our scanning center is secured, to keep important information confidential, and safe. Imagex is highly monitored with video recording, and any remote devices cannot be used in our secure facility, unless approved. We ensure the careful and confidential handling of all sensitive documents entrusted to us. In the case of shredding services, we ask for final written authorization and provide a certificate of destruction once the job is complete.
Schedule document scanning services to modernize and streamline your business. Contact imageX online for a quote, or call (703) 883-2500 today.
Benefits of imageXPaper Scanning Services
- Frees up physical office space for growth and/or reduces your need for office square footage to save money.
- Makes files easily shareable and readily indexable for your search queries, analysis, and group projects.
- Clears clutter and lifts morale. An organized and uncrowded desk/office provides a psychological lift. It makes your business appear more modern, organized, and professional to your staff, potential new hires, and your clients/customers or patients.
- Reduces operating costs associated with filing, organizing, securing, and pulling data from paper documents.
- Enhances data security, keeping sensitive information from accidental or intentional loss, destruction, or unauthorized viewing. Digital files are easier to secure than paper files.
- Increases staff efficiency and productivity. Highly trained staff can be focused on higher-level tasks, and/or headcount may be reduced due to simpler filing and file management.
- Simplifies your business disaster recovery plan. You’ll be able to restore from a secure digital repository and arrange regular, automatic backups.
- Access files immediately and remotely. Your scanned documents can be with you, no matter were you are.
Our Unparalleled Process
1
Meet with customer on site, over the phone, or virtually to determine best solution
2
Review and Approval of pricing
3
Schedule Pickup of Boxes to return to Imagex Scanning Center
4
Scan and process pilot box for customer approval
5
Prep and scan documents
6
Index documents and perform quality control
7
Upload to a format of your choice (Encrypted share link, Cloud storage, USB, etc.)
8
Return your documents, or securely shred
Why Choose imageX for Document Scanning Services?
- User-friendly software. We provide comprehensive cloud-based document management software.
- Properly configured scanning equipment for quick, efficient, high-quality scanning.
- Careful document preparation. We remove staples, paper clips, and other bindings for proper scanning. Sticky notes and other small pieces of paper are preserved, scanned, and cropped to size.
- Clear scans. Scanners are cleaned multiple times daily to ensure nearly perfect representations of the original.
- Misfeed prevention, which avoids damage to originals and prevents missed scans.
- Unique file names assigned for precise indexing, making it simple to find documents later.
- Meticulous quality checking. Our quality assurance team visually inspects completed scans and pulls incomplete items for re-scanning.
- Industry-leading encryption keeps your data safe during transfer and storage.
- Flexible, customized scanning services. We can design a service package to meet your specific needs.
See The Process
https://youtu.be/9fSZBFo5l00